Local Vs. Network Printers And How Your Business Can Benefit

In recent times where technology has progressed so much that we don’t need paperwork anymore as the cell phone emerged to do everything for us. There is still a need for printers in our industry to communicate with our workers and customers. There are varieties of options for us to choose from a local printer to network printers based on our needs and word demand. The main thing you need to keep in mind when buying a printer is to see what differentiates between the network and local printers.


A local printer is one that can be directly connected to the USB port of a computer. This printer can only be accessed to the specific computer that it has connected to. Therefore that printer can only be working on one computer system. Local printers cover employee’s large printing needs with easy access to a printer. While using a local printer, if the printing status of a printer has some inaccuracy, we can immediately correct the problem in time.

Local printers do not have disadvantages, mainly when it comes to the price of these printers. Setting up and maintaining multiple printers can be expensive work. Moreover, the additional cost of cartridge and paper for each printer is also very costly. The brand is also one of the important things while buying a local printer. When your printer is not from one of the top brands, it may show some problems with the passage of time. These types of problem impacts employee’s work and productivity so, make sure your local printer is bought from a well-reputed brand.


A Network printer is not a small printer that can be used as a home-based setup. A network printer is connected to a network of computers that have access to the same printer at the same time. A network printer has another beneficial feature of Wireless connectivity. You don’t have to physically connect it to a computer. This covers up the work of numerous staff in a solo printer.


Network printers are flexible and efficient for all the employees because of the fact that employees can operate with many computers, including Windows, Mac, and Linux, etc. Many printers, including (Ink-Jet, Laser, Thermal, etc.) can be used as a network printer. This facility lets the employee get access to the printer regardless of the device they are using.  Moreover, network printers offer multiple options for printing, such as single, duplex, copying, etc.

One of the shortcomings of using network printers is more printing orders for the printers, which causes a little delay in time for the printer to print the entire page. Besides, if the network form between the computers and the printer gets disconnected, then the printer get unapproachable.


There are three things that we need to form a network between printer and computer; the first one is IP address, printer name, and its hardware. These things are needed to communicate with the printer effectively. A printer can easily be identified with a wireless connection to the computer as every device has a unique IP Address, Name, and Properties, so it can be identified to the computer.

Benefits of a network printer

Following are some of the major benefits of a network printer:

Less maintenance

Network printers require less maintenance because they are a more centralized system and have fewer devices and models. These printers do not require any daily cartridge change and maintenance. In fact, these printers do not require any update in their software systems as they already have perfect software installed.

Saving costs

Network printers save money in many ways.

  1. Every employee will not have a separate printer.
  2. You will have a variety of printers to do a special task.
  3. Very few printers in your office.
  4. Training the employees on the same device.

Less Training

Employees will not require any special training to use the network printers because everyone is knowledgeable, and this will lead to a greater efficient workspace. Individual printers can have different capabilities, working, and functionality.

Remote Use

These network printers have one of the best features of remote use. Employees can easily print through the computer of their setup, and they do not need to manually command the printer to print any text of documents.


Ultimately, choosing between a local and network printer is highly dependent on the type and scale of your business. You should thoroughly evaluate your business requirements to determine the best printing solution for your business.

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